Continuing Education Approved Provider Program

The Virginia Occupational Therapy Association (VOTA) Approved Provider Program (APP)authorizes continuing education (CE) providers to issue VOTA-approved CE hours. The APP assures that CE offered by Approved Providers is high quality and relevant to occupational therapy practitioners in the state of Virginia. VOTA-approved CE is specifically listed in Virginia’s regulations as acceptable for licensure renewal, which can provide your attendees with confidence that your course will meet their renewal requirements. 

Overview of the Process

To become a VOTA Approved Provider, you must:

1. Submit a completed application and all supporting documentation.

2. Pay the application fee.

3. Receive course-specific approval (valid for one year, regardless of how many times the course is offered).

4. Follow VOTA criteria for content, instruction, and record-keeping.

Application Fees

• Organizations: $200 per course

• Individual Practitioners: $75 per course

• Rush Fee: $100 for applications submitted within 30 days of course start date

What You'll Need to Submit

When applying, be ready to provide:

• Title 

• Instructor biographical information, including names and qualifications (resume or CV)  If the instructor is not an OT, biographical information of an OTP who has been consulted on the course is required 

• Course description/abstract 

• Course learning objectives

• Intended audience 

• Level of instruction (introductory, intermediate, advanced)

• Format and methods of instruction

• CE hours available

• Sample course completion certificate with space for Approved Provider approval number and seal

•  Course schedule including breaks

• List of references 

• Method of record keeping 

• Instructor Disclosure

• Course promotional materials

• Sample Participant evaluation

Key Responsibilities of Approved Providers

• Maintain thorough records for at least 3 years

• Track learner attendance and completion

• Issue accurate certificates with VOTA approval number

• Submit post-course evaluation summaries within 30 days

• Ensure all promotional materials include required disclosures and statements

Revocation Policy

Failure to follow VOTA criteria may result in loss of Approved Provider status. Revocations will be publicly listed via VOTA communications.

Ready to Apply?

Download the Full Guidelines (PDF)

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